This is the general flow for presbytery meeting planning:
- 4 weeks ahead – deadline for docket requests, AV plans, display table requests, Open Space topics and space for any other meeting. Requests should be submitted to email@example.com and need to include speakers/leaders and a brief description of topics/plans. These are vetted by the Presbytery Meetings Working Group.
- 3 weeks ahead – deadline for print ready material for the packet. Documents should be submitted electronically to firstname.lastname@example.org. Please submit a WORD file so that the Stated Clerk may add report titles and page numbers and may tidy up formatting. Note that the bulk of the packet content is determined by committee leadership and those who submit the reports, not by the Clerk or other Presbytery staff.
- A site visit is made to the host church sometime during the week of packet production to set room assignments and coordinate all plans. All requests regarding meeting logistics should be submitted to the presbytery office as the Stated Clerk holds overall responsibility for the meeting. These also should be sent to email@example.com; the Stated Clerk will automatically get a copy of the note.
- 10 days ahead – A “Call to the Meeting” is sent by email and the packet is posted on the presbytery website: www.presbyteryofsf.org. To be sure you are on the email list, contact Jennifer at firstname.lastname@example.org. The packet includes a Detailed Docket which each presbytery commissioner should print, reports to be read prior to attending, and lots of other info that may be helpful in preparation and follow-up.
Here are the Presbytery meeting dates and locations for 2017. Note that there will not be any motions up for approval at the regional meetings. Please contact the Presbytery office for deadlines.
Tuesday, February 7 – Lafayette-Orinda Presbyterian Church, Lafayette
Tuesday, May 9 – Trinity, San Carlos
Saturday, Sept 9 – First, Newark
Tuesday, November 14 – First, Concord
Deadlines for the February Presbytery meeting:
DOCKET deadline is noon on Tuesday, Jan 10.
PACKET deadline is noon on Tuesday, Jan 17.
POSTING will be by 5 pm on Friday, Jan 27.