This is the general flow for presbytery meeting planning:
- 4 weeks ahead – deadline for docket requests, AV plans, display table requests, Open Space topics and space for any other meeting. Requests should be submitted to firstname.lastname@example.org and need to include speakers/leaders and a brief description of topics/plans. These are vetted by the Presbytery Meetings Working Group.
- 3 weeks ahead – deadline for print ready material for the packet. Documents should be submitted electronically to email@example.com. Please submit a WORD file so that the Stated Clerk may add report titles and page numbers and may tidy up formatting. Note that the bulk of the packet content is determined by committee leadership and those who submit the reports, not by the Clerk or other Presbytery staff.
- A site visit is made to the host church sometime during the week of packet production to set room assignments and coordinate all plans. All requests regarding meeting logistics should be submitted to the presbytery office as the Stated Clerk holds overall responsibility for the meeting. These also should be sent to firstname.lastname@example.org; the Stated Clerk will automatically get a copy of the note.
- 10 days ahead – A “Call to the Meeting” is sent by email and the packet is posted on the presbytery website: www.presbyteryofsf.org. To be sure you are on the email list, contact Erika at email@example.com. The packet includes a Detailed Docket which each presbytery commissioner should print, reports to be read prior to attending, and lots of other info that may be helpful in preparation and follow-up.
Here are the Presbytery meeting dates and locations for 2016. Note that there will not be any motions up for approval at the regional meetings. Please contact the Presbytery office for deadlines.
Tuesday, February 9 – Noe Valley Ministry, San Francisco (Business meeting)
March – Regional meetings (Dates and locations TBD)
Tuesday, May 10 – Clayton Valley, Clayton (Business meeting)
Saturday, August 27 – Christ, San Leandro (Short business meeting)
Tuesday, September 20 – Broadmoor, Daly City (Wild West Regional Gathering)
Tuesday, September 27 – Park Boulevard, Oakland (Central Regional Gathering)
Tuesday, October 4 – Grace, Walnut Creek (Far East Regional Gathering)
Tuesday, November 15 (Yes 3rd Tuesday!) – First, San Mateo (Business meeting)
Deadlines for the November Presbytery meeting:
DOCKET deadline is noon on Tuesday, October 11.
PACKET deadline is noon on Tuesday, October 18.
POSTING will be by 5 pm on Friday, November 4.