General Timetable for Presbytery Meeting Planning:
- 4 weeks ahead – Deadline for docket requests, AV plans, display table requests, Open Space topics and space for any other meeting. Requests should be submitted to email@example.com and need to include speakers/leaders and a brief description of topics/plans. These are vetted by the Presbytery Meetings Working Group.
- 3 weeks ahead – Deadline for print ready material for the packet. Documents should be submitted electronically to firstname.lastname@example.org. Please submit a WORD file so that the Stated Clerk may add report titles and page numbers and may tidy up formatting. (Note that the bulk of the packet content is determined by committee leadership and those who submit the reports, not by the Clerk or other Presbytery staff.)
- A site visit is made to the host church sometime during the week of packet production to set room assignments and coordinate all plans. All requests regarding meeting logistics should be submitted to the presbytery office as the Stated Clerk holds overall responsibility for the meeting. These also should be sent to email@example.com; the Stated Clerk will automatically get a copy of the note.
- 1 week ahead – A “Call to the Meeting” is sent by email and the packet is posted on the presbytery website: www.presbyteryofsf.org. To be sure you are on the email list, contact office at firstname.lastname@example.org. The packet includes a Detailed Docket which each presbytery commissioner should print, reports to be read prior to attending, and lots of other info that may be helpful in preparation and follow-up.
Here are the Presbytery meeting dates and locations for 2020 (Locations and Exact time TBD – roughly 3 to 9 PM):
Tuesday, February 11, 2020-Irvington Presbyterian Church, Fremont
Tuesday, May 12, 2020 -Lafayette-Orinda Presbyterian Church
Tuesday, August 25, 2020-TBD
**PRESBYTERY DAY! Saturday, September 26, 2020- Location and Exact time TBD – morning to afternoon
Tuesday, November 10, 2020 – Old First Presbyterian Church, San Francisco
Deadlines for the February 11th Presbytery meeting @ Irvington Presbyterian Church, Fremont
PACKET deadline is noon on Tuesday, Jan 28.
POSTING will be by 5 pm on Monday, Feb 3.
Deadlines for the May 12th Presbytery meeting @ Lafayette-Orinda Presbyterian Church
PACKET deadline is noon on Tuesday, Apr 28.
POSTING will be by 5 pm on Monday, May 4.
Deadlines for the August 25th Presbytery meeting @ TBD
PACKET deadline is noon on Tuesday, Aug 11.
POSTING will be by 5 pm on Monday, Aug 17.
Deadlines for the November 10th Presbytery meeting @ Old First Presbyterian Church, San Francisco
PACKET deadline is noon on Tuesday, Oct 27.
POSTING will be by 8 pm on Friday, Nov 2.