Presbytery Meeting Dates

General Timetable for Presbytery Meeting Planning:

• 4 Weeks Ahead – Docket time requests (in minutes), AV plans, display table requests, Open Space topics, and space for any other meetings are due four weeks ahead. Requests should be submitted to packet@sfpby.org and need to include the names of the speakers/leaders and a brief description of topics/plans. The Presbytery Meetings Working Group vets all requests.
• 3 Weeks Ahead – The packet deadline for print-ready material is three weeks ahead. Documents should be submitted electronically to packet@sfpby.org. Please submit a WORD file so that the Stated Clerk may add report titles and page numbers and may tidy up formatting. (Note that the bulk of the packet content is determined by committee leadership and those who submit the reports, not by the Stated Clerk or other Presbytery staff.)
• A Site Visit is made to the host church sometime during the week of packet production to set room assignments and coordinate all plans. All requests regarding meeting logistics should be submitted to the presbytery office as the Stated Clerk holds overall responsibility for the meeting. These also should be sent to packet@sfpby.org; the Stated Clerk will automatically get a copy of the note.
• 10 Days Ahead – A “Call to the Meeting” is sent by email and the packet is posted on the presbytery website: www.presbyteryofsf.org. To be sure you are on the email list, contact the Presbytery office at office@sfpby.org. The packet includes a Detailed Docket which each presbytery commissioner should print, reports to be read prior to attending, and lots of other info that may be helpful in preparation and follow-up.

Presbytery Meeting Dates for 2023 (Exact time TBD – roughly 6 to 9 PM):