General Timetable for Presbytery Meeting Planning:
- 4 Weeks Ahead – Docket time requests (in minutes), AV plans, display table requests, Open Space topics, and space for any other meetings are due four weeks ahead. Requests should be submitted to email@example.com and need to include the names of the speakers/leaders and a brief description of topics/plans. The Presbytery Meetings Working Group vets all requests.
- 3 Weeks Ahead – The packet deadline for print-ready material is three weeks ahead. Documents should be submitted electronically to firstname.lastname@example.org. Please submit a WORD file so that the Stated Clerk may add report titles and page numbers and may tidy up formatting. The bulk of the packet content is determined by committee leadership and those who submit the reports, not by the Stated Clerk or other Presbytery staff.
- A Site Visit is made to the host church sometime during the week of packet production to set room assignments and coordinate all plans. All requests regarding meeting logistics should be submitted to the presbytery office as the Stated Clerk holds overall responsibility for the meeting. These also should be sent to email@example.com; the Stated Clerk will automatically get a copy of the note.
- 10 Days Ahead – A “Call to the Meeting” is sent by email and the packet is posted on the presbytery website: www.presbyteryofsf.org. To be sure you are on the email list, contact the Presbytery office at firstname.lastname@example.org. The packet includes a Detailed Docket which each presbytery commissioner should print, reports to be read prior to attending, and lots of other info that may be helpful in preparation and follow-up.
Presbytery Meeting Dates for 2024 (Exact time TBD – roughly 6 to 9 PM):
Tuesday, February 13, 2024 – Online meeting
Tuesday, May 21, 2024 – Online meeting
Tuesday, August 20, 2024 – In Person
Tuesday, November 12, 2024 – Online meeting
Presbytery Day–Saturday, September 21, 2024 – In Person
Deadlines for the February 13 Presbytery meeting
PACKET deadline is noon on Tuesday, Jan 30.
POSTING will be by 8 pm on Monday, Feb 5.
Deadlines for the May 21st Presbytery meeting
PACKET deadline is noon on Tuesday, May 7.
POSTING will be by 8 pm on Monday, May 13.
Deadlines for the August 20th Presbytery meeting
PACKET deadline is noon on Tuesday, Aug 6.
POSTING will be by 8 pm on Monday, Aug 12.
Deadlines for the November 12th Presbytery meeting
PACKET deadline is noon on Tuesday, Oct 29.
POSTING will be by 8 pm on Mon, Nov 4.