General Timetable for Presbytery Meeting Planning:
- 4 weeks ahead – Deadline for docket requests, AV plans, display table requests, Open Space topics and space for any other meeting. Requests should be submitted to firstname.lastname@example.org and need to include speakers/leaders and a brief description of topics/plans. These are vetted by the Presbytery Meetings Working Group.
- 3 weeks ahead – Deadline for print ready material for the packet. Documents should be submitted electronically to email@example.com. Please submit a WORD file so that the Stated Clerk may add report titles and page numbers and may tidy up formatting. (Note that the bulk of the packet content is determined by committee leadership and those who submit the reports, not by the Clerk or other Presbytery staff.)
- A site visit is made to the host church sometime during the week of packet production to set room assignments and coordinate all plans. All requests regarding meeting logistics should be submitted to the presbytery office as the Stated Clerk holds overall responsibility for the meeting. These also should be sent to firstname.lastname@example.org; the Stated Clerk will automatically get a copy of the note.
- 1 week ahead – A “Call to the Meeting” is sent by email and the packet is posted on the presbytery website: www.presbyteryofsf.org. To be sure you are on the email list, contact office at email@example.com. The packet includes a Detailed Docket which each presbytery commissioner should print, reports to be read prior to attending, and lots of other info that may be helpful in preparation and follow-up.
Here are the Presbytery meeting dates and locations for Nov 2018 and 2019 (Locations and times TBD):
Tuesday, February 12, 2019-First Presbyterian Church, Richmond
Tuesday, May 14, 2019 -Lafayette-Orinda Presbyterian Church, Lafayette
Tuesday, August 27, 2019-First Presbyterian Church, Hayward
Tuesday, November 12, 2019 – Presbyterian Church in Chinatown, San Francisco
Deadlines for the February 12th Presbytery meeting @First Presbyterian Church, Richmond
PACKET deadline is noon on Tuesday, Jan 29.
POSTING will be by 5 pm on Monday, Feb 4.
Deadlines for the May 14th Presbytery meeting @ Lafayette-Orinda Presbyterian Church, Lafayette
PACKET deadline is noon on Tuesday, Apr 30.
POSTING will be by 5 pm on Monday, May 6.
Deadlines for the August 27th Presbytery meeting @ First Presbyterian Church, Hayward
PACKET deadline is noon on Tuesday, Aug 13.
POSTING will be by 5 pm on Monday, Aug 19.
Deadlines for the November 12th Presbytery meeting @ Presbyterian Church in Chinatown, San Francisco
PACKET deadline is noon on Tuesday, Oct 29.
POSTING will be by 8 pm on Friday, Nov 4.