St. John’s Presbyterian Church is seeking qualified candidates for a Church Program Administrator (CPA) position. This position reports to the Head of Staff (Pastor) and is 19 hours per week, 100% presence in an office setting (no virtual or hybrid work), with additional hours as authorized by the Commission on Administration and Personnel. Payment will be at rate of $28.84 per hour, plus benefits as specified in the Employment Policy Handbook.
Communications, Marketing & Outreach:
- Prepare worship bulletins and materials
- Create clear, engaging, timely, branded communications church signage, posters, newsletters brochures, press releases, emails, and mailings to encourage community and congregational participation
- Update social media with regular announcements (Facebook, Instagram, YouTube), and other platforms
- Make regular and relevant updates to the church website, weekly
- Research, maintain, and update free online listings for church activities (education, events, worship, justice actions)
- Use Mailchimp for outbound communications, surveys, emails, and newsletters
- Track and report on user engagement to inform outreach strategies and attract new members
- Articulate and propose processes for requesting communications
- Propose and manage a simple communications budget
Office Operations & Administrative Support:
- Answer the church telephone and welcome office visitors
- Order facility and office supplies, equipment, and furniture
- Maintain familiarity with church computers and office equipment; identify when outside support is needed
- Provide advice and support to the COA, and office volunteers
- Assist in onboarding new employees
Volunteer Coordination & Community Engagement:
- Work with the COA and office volunteers to maximize effective volunteer use
- Represent the church by gathering, clarifying, disseminating information, and coordinating activities
- Build strong working relationships with internal and external groups through effective communication and interpersonal skills
- Engage with St. John’s community
Governance, Leadership & Staff Support:
- Meet weekly with the Pastor and church staff
- Assist the Pastor in all aspects of his work upon request
- Assist the Clerk of Session with preparation and maintenance of correspondence, minutes, and other documents
- Assist with preparation of the Annual Report, Presbytery Reports, Church Directory and other church-related documents
- Exercise independent judgment in case of emergencies
- Occasionally attend commission meetings
Facilities, Building Use & Event Coordination:
- Support as needed Church Operations Administrator (COA) to support groups using church facilities
- Develop and implement programs to market church facilities to potential non-profit users
- Receive and respond to requests and complaints from building users in coordination with the COA; report serious complaints to the Head of Staff
- Foster collaboration between church programs and external building users
Scheduling, Calendaring & Records Management:
- Maintain the church calendar, including all on-site and off-site events
- Ensure event information is readily available to paid staff and office volunteers
- Maintain accurate and up-to-date electronic and/or paper church records and files
- Maintain room reservation and scheduling systems (with COA)
- Maintain awareness of the congregational membership database; train and support others in its use
Qualifications & Skills:
- Strong organizational and administrative skills with attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and work independently
- Comfort working with a diverse group within the congregation and, community
- Proficiency with office technology, email platforms, websites, and social media
- 5 years of experience with Microsoft Word, Adobe Photoshop, Google Docs & Calendar, Mailchimp (or similar communication tools)
Why Join St. John’s Team?:
- Meaningful work in a mission-driven environment
- Collaborative and supportive staff culture
- Opportunity to shape communications, systems, and community engagement
- Consistent part-time schedule with flexibility for church events
Email resumes to St. John’s Presbyterian Church of Berkeley, sjoffice@stjohnsberkeley, attention Nelly Coplan.
Employment is conditioned upon passing a California background check, checking references, and conviction history review. No telephone calls; No drop-in or scheduled visits, please.